Staff Scheduling & Time Tracking for Cafes
Stop chasing timesheets. Let ClockIt handle it.
Running a cafe means juggling part-time students, split shifts, and last-minute no-shows. ClockIt gives you a simple mobile rota and GPS-verified clock in — so you always know who's on, when they started, and exactly what it's costing you.
Common challenges for cafes
Sound familiar? ClockIt is built to solve exactly these problems.
Part-time and zero-hours staff
Cafes rely on flexible staff. ClockIt handles zero-hours contracts, variable shifts, and student availability without the spreadsheet nightmare.
No-shows that cost you money
When a barista doesn't show up, you need to know instantly. ClockIt alerts managers when staff miss a clock in, so you can react before the morning rush.
Payroll that takes hours
Manually totting up hours at the end of the week is error-prone and slow. ClockIt exports clean timesheet data ready for your payroll provider.
Buddy punching
A friend clocking in on behalf of someone else is pure wage theft. ClockIt's GPS and photo verification mean every clock in is genuine.
Everything you need to manage your cafe team
One app for rotas, clock ins, and wage costs — no spreadsheets.
GPS Clock In
Staff clock in from their phone. GPS confirms they're actually at the cafe — not clocking in from bed.
Drag-and-Drop Rota
Build your week's rota in minutes. Copy last week, add shifts, publish — your team gets notified instantly.
Missed Clock-In Alerts
Get a push notification if someone hasn't clocked in 5 minutes after their shift starts.
Labour Cost Tracking
See your wage bill update in real-time as shifts are worked. Know your labour percentage before payroll runs.
Shift Swaps
Staff can request shift swaps in the app. You approve or deny — no more WhatsApp groups for cover requests.
Payroll Export
Export hours and costs in seconds. Compatible with standard payroll formats.
Free tool
Know your exact labour cost in 60 seconds
Use our free Labour Cost Calculator to see weekly, monthly, and annual wage costs — including employer NI and pension. No signup required.
Open Labour Cost Calculator →Frequently asked questions
Ready to run your cafe more efficiently?
Join hundreds of cafe owners who use ClockIt to save time on scheduling and catch payroll mistakes before they happen.
Also available for: Pubs, Restaurants, Retail Stores, Takeaways, Hotels